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Contact Us

350 Capitol Street
Room 125
Charleston, WV 25301

Phone: (304) 356-4953
Hotline: (800) 967-6421

About the West Virginia Cancer Registry

History

The West Virginia Cancer Registry (WVCR) was established by the West Virginia Department of Health and Human Resources in 1991 as a breast and cervical cancer registry. In 1993, WVCR became an all-site registry, collecting data on all cancers except basal and squamous cell carcinoma of the skin and in situ cervical cancer. In 2002, two years prior to the Federal mandate, WVCR began collecting data on non-malignant brain and other central nervous system tumors. WVCR is funded by both State and Federal funding, with the latter administered through a cooperative agreement with the Centers for Disease Control and Prevention’s National Program of Cancer Registries.

Geographic Coverage

The West Virginia Cancer Registry collects information on all cancers diagnosed and/or treated in the state of West Virginia and, through lawful reciprocal data sharing agreements, all cancers diagnosed and/or treated among West Virginia residents by health care providers outside the state of West Virginia. A resident is a person reporting a West Virginia address at the time of diagnosis.

Temporal Coverage

The West Virginia Cancer Registry’s reference date (the start date after which reportable cancer cases must be included in the registry ) is January 1, 1993 for all cancer sites. The reference date for benign brain and CNS neoplasms is January 1, 2002.

Funding

The West Virginia Cancer Registry is funded by appropriations made by the State of West Virginia and by the Centers for Disease Control and Prevention’s National Program of Cancer Registries (NPCR). Additional information about the National Program of Cancer Registries is available from the CDC website.

Certification

The West Virginia Cancer Registry is subject to certification by the North American Association of Central Cancer Registries (NAACCR). Certification is based on timeliness, completeness, and data quality. WVCR was certified at the “silver” level for diagnosis years 1995 and 1996 and at the “gold” (highest) level for diagnosis years 1997 through 2010 (the most recent year for which certification results were available at the time of this writing). In addition, West Virginia Cancer Registry data meet the 24-month standards of the National Program of Cancer Registries.

Confidentiality

All West Virginia Cancer Registry employees sign a confidentiality pledge that meets the requirements of applicable state laws as well as the requirements of the Health Insurance Portability and Accountability Act (HIPAA). West Virginia Code protects the confidentiality of both patient and health care provider. Legal analysis of the applicable state laws concerning the establishment and operation of the West Virginia Cancer Registry found that the West Virginia laws were, with one exception (specification of de-identification methodology), more stringent than HIPAA.

Release of Identified Information

West Virginia code permits release of identified data under the following circumstances:

  1. Data provided by a facility or reporter may be provided back to that facility or reporter as a failsafe in the event of catastrophic data loss. However, ONLY data provided by the facility or reporter may be provided. Additional information provided by other sources may NOT be disclosed.

  2. When a lawful reciprocal data sharing agreement exists, WVCR may provide identified data about another state or territory’s residents or tribal entity’s members diagnosed and/or treated in West Virginia back to the state/territory/tribal entity, which, in turn, is to provide WVCR with identified data on West Virginia residents.

  3. A researcher can access identifiable data for patients in his/her study from whom a release of information is signed and provided to the WVCR after a research application is approved.

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Use of West Virginia Cancer Registry Data

The West Virginia Cancer Registry is committed to the use of cancer incidence data as a critical component of cancer control and publishes an annual report on cancer incidence in West Virginia to be used by state, community-based, regional, and national cancer control groups. WVCR also provides de-identified summary data (rates and distributions of stage at diagnosis) for use by the American Cancer Society and provides de-identified data to the Centers for Disease Control and Prevention for the publication United States Cancer Statistics (US Cancer Statistics Working Group, 2005) and to the North American Association of Central Cancer Registries for the publication Cancer in North America (North American Association of Central Cancer Registries, 2006). Bona fide researchers may obtain access to de-identified case level data under strict controls including approval by the relevant institutional review board and the West Virginia Cancer Advisory Committee. For information on how to apply for de-identified case data, please contact the WVCR Epidemiologist at (304) 356-4953.

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