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Emergency Contact and Other Information

Contact Us (24/7/365)

Phone:

(304) 558-5358, extension 1

(800) 423-1271, extension 1
(toll-free in West Virginia)

(304) 925-9946
(answering service)


Fax:

Confidential Disease Reports:
(304) 558-8736

Other Documents:
(304) 558-6335


350 Capitol Street
Room 125
Charleston, WV 25301

Electronic Laboratory Reporting (ELR) for Meaningful Use

The West Virginia Electronic Disease Surveillance System (WVEDSS) is now accepting HL7 messages from certified electronic health record (EHR) systems for electronic laboratory reporting (ELR) and Meaningful Use (MU) attestation. ELR reporting is designed to be secure, automated, and unobtrusive to facility operations. Successful ongoing submission to WVEDSS using the ELR reporting method will assist eligible hospitals in receiving Medicare and Medicaid incentive funds.

The information below provides an overview of the Modified Stage 2 MU ELR reporting process in West Virginia for the 2017 reporting period.

‚ÄčDECLARATION OF READINESS STATEMENT (posted June 28, 2017): The WVEDSS will begin accepting Stage 3 registrations January 1, 2018, for the 2018 reporting period. In 2018, EHR systems must be certified to the 2015 Edition CEHRT for electronic laboratory reporting.

IMPORTANT!

It is VERY IMPORTANT that providers keep a record of all communications received from public health throughout the registration, onboarding, testing, and production process, as well as any other documentation that may be needed for attestation or auditing purposes. Examples may include e-mails, screen shots proving date of registration, acknowledgement letters, etc. Due to the large volume of registrants, public health programs will not have the capacity to prepare such a log on your behalf.

The information below provides an overview of the Modified Stage 2 MU reporting process in West Virginia for the 2017 reporting period.

ELIGIBILITY CRITERIA

  • Is the facility an eligible hospital (EH) or critical access hospital (CAH)?
  • Does the facility have a Electronic Health Record (EHR) system that is certified for 170.314(b)(5) incorporate Laboratory Test and Values/Results and 170.314(f)(4) transmission of Reportable Laboratory Tests and Value/Results? For a list of EHR products certified for ELR reporting, visit the Certified Health IT Product List website. Enter your product or vendor name and select your product from the list. Select "Details" to the right of your product version. Scroll down the Certification Criteria list and select 170.314(b)(5) and 170.314(f)(4). If your product/vendor stays in the list, they are certified for ELR reporting. If they disappear, they are not certified. If your EHR system is not certified for ELR reporting, contact your EHR vendor to determine if and when the ELR reporting option will be available.)

REGISTRATION

  • If you meet all of the eligibility criteria, you must register your intent with the WVBPH using The West Virginia Bureau for Public Health online registration system within 60 days after the start of your 2017 reporting period.
  • If you previously registered for ELR reporting and your registration status was "In Review," "Registered - In Queue," "First or Second Invitation," "Testing and Validation Queue," or "Production" at the end of 2016, you do not have to register again. Your previous registration will continue in 2017.
  • After you submit your registration, the Registration Status will indicate "In Review" in the Meaningful Use Registration System, and your Primary Contact will receive an e-mail confirmation indicating that the registration was successfully saved. WVBPH staff will review the registration information, contact your Primary Contact if more information is needed, and will change the Registration Status to "Registered - In Queue."
  • NOTE: The facility is responsible for keeping their registration up to date and transferring login credentials in the case of staff turnover. The WVBPH is not able to alter registration or login information.
  • It is not the responsibility of the West Virginia ELR team to know whether your reporting period is the full 2017 calendar year or any 90-day period in 2017. Once you determine your reporting period, please remember that you must register within 60 days after the start of your reporting period.

HELPFUL INFORMATION FOR CERTIFIED ELR

ELR DATA TRANSPORT OPTIONS

  • The West Virginia Bureau for Public Health encourages all providers and EHR vendors to coordinate with the West Virginia Health Information Exchange (HIE) to establish a connection for secure data transmission of HL7 2.5.1 for ELR data.
  • If a provider does not wish to establish a connection to the HIE, the ELR provider should contact Tim Clendenen for instructions to connect directly to the State via PHINMS or SFTP.

ADDITIONAL QUESTIONS REGARDING MEANINGFUL USE?

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