Immunization Reporting for Meaningful Use
The West Virginia Statewide Immunization Information System (WVSIIS) is now accepting electronic HL7 messages from certified electronic health record (EHR) systems for immunization reporting and Meaningful Use attestation. EHR reporting is designed to be secure, automated, and unobtrusive to practice operations. Successful ongoing submission to WVSIIS using the EHR reporting method will assist providers (eligible hospitals and eligible professionals) in receiving Medicare and Medicaid incentive funds. The information below provides an overview of the Modified Stage 2 MU immunization reporting process in West Virginia for the 2015 reporting period. Registration guidance for the 2016 reporting period will be provided soon.
HELPFUL INFORMATION FOR CERTIFIED EHR REPORTING
Eligibility - Providers may register for Stage 1 or Stage 2 Meaningful Use reporting. Providers must have met Stage 1 requirements in order to register for Stage 2. Please see the attestation checklist and instructions for stage 1 and stage 2.
Registration - The Bureau for Public Health online registration system is now live for providers to register their intent to report immunization data.
Note: If you meet all of the eligibility criteria, you must register with the Bureau for Public Health your intent to submit data within 60 days after the start of your 2015 90-day reporting period. As an example, the latest 90-day period in 2015 is October 3 to December 31, 2015. The latest you can register is December 2, 2015.
After you submit your registration, the Registration Status will indicate "In Review" in the Meaningful Use Registration System, and your Primary Contact will receive an e-mail confirmation indicating that the registration was successfully saved.
NOTE: Providers are responsible for keeping their registration up to date and transferring login credentials in the case of staff turnover. The WVBPH is not able to alter registration or login information.
Certified EHR Products - For a list of EHR products certified for immunization reporting, visit the Certified Health IT Product List. Once in the website:
- Select “View all products”.
- In the list of certification criteria, scroll down and check “170.314(f)(1) and 170.314(f)(2)
- Under the ‘Certification Edition’ on the left side check 2014
- Click ‘Search’.
If your EHR system is not listed, contact your EHR vendor to determine if and when the immunization reporting option will be added to the software.
Standardized Immunization Data Specifications - The Implementation Guide for Immunization assists EHR vendors in the implementation of standardized electronic reporting. It includes both business rules and standardized specifications for HL7 2.5.1. Here is a listing of required fields for immunization.
Immunization Data Transport Options - The West Virginia Bureau for Public Health encourages all providers and EHR vendors to coordinate with the West Virginia Health Information Exchange (HIE) to establish a connection for secure data transmission of HL7 2.5.1 immunization data. If a provider does not wish to establish a connection to the HIE, the EHR vendor may contact our office for instructions to connect directly to the State via HTTPS/SOAP and using the gateway client.
It is VERY IMPORTANT - Providers keep a record of all communications received from public health throughout the registration, onboarding, testing, and production process, as well as any other documentation that may be needed for attestation or auditing purposes. Examples may include e-mails, screen shots proving date of registration, acknowledgement letters, etc. Due to the large volume of registrants, public health programs will not have the capacity to prepare such a log on your behalf.
Meaningful Use Resources - The Centers for Disease Control's Immunization Meaningful Use website contains numerous guidance documents for EHR/EMR vendors and providers.
General Questions - - Questions about the EHR Incentive Program registration, attestation, eligibility, and other Meaningful Use criteria should be directed to the Centers for Medicare and Medicaid EHR Incentive Program.