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350 Capitol Street
Room 125
Charleston, WV 25301

Phone: (304) 558-3669
Hotline: (800) 330-8126

Immunization Meaningful Use

Immunization Reporting for Meaningful Use

The West Virginia Division of Immunization Services (DIS) is now accepting electronic HL7 messages from certified electronic health record (EHR) systems for immunization reporting and Meaningful Use attestation. EHR reporting is designed to be secure, automated, and unobtrusive to practice operations. Successful ongoing submission to DIS using the EHR reporting method will assist eligible hospitals and eligible professionals in receiving Medicare and Medicaid incentive funds.

Helpful Information for Certified EHR Reporting

Eligibility - Providers may register for Stage 1 or Stage 2 Meaningful Use reporting. Providers must have met Stage 1 requirements in order to register for Stage 2. Please see the attestation checklist and instructions for stage 1 and stage 2.

Registration - The Bureau for Public Health online registration system is now live for providers and hospitals to register their intent to report cancer data, immunization data, syndromic surveillance data, or electronic laboratory reports.

Certified EHR Products - For a list of EHR products certified for immunization reporting, visit the Certified Health IT Product List. Once on the web site, select “2014 Edition,” then select “search by criteria met.” In the list of certification criteria, scroll down and check “(f)(1) immunization information” and “(f)(2) transmission to immunization registries,” then select “search matching products.” A list of EHR products certified for Immunization reporting will be displayed. If your EHR system is not listed, contact your EHR vendor to determine if and when the immunization reporting option will be added to the software.

Standardized Immunization Data Specifications - The Implementation Guide for Immunization assists EHR vendors in the implementation of standardized electronic reporting. It includes both business rules and standardized specifications for HL7 2.5.1. Here is a listing of required fields for immunization.

Immunization Data Transport Options - The West Virginia Bureau for Public Health encourages all providers and EHR vendors to coordinate with the West Virginia Health Information Exchange (HIE) to establish a connection for secure data transmission of HL7 2.5.1 immunization data. If a provider does not wish to establish a connection to the HIE, the EHR vendor may contact our office for instructions to connect directly to the State via HTTPS/SOAP and using the gateway client.

It is VERY IMPORTANT - providers keep a record of all communications received from public health throughout the registration, onboarding, testing, and production process, as well as any other documentation that may be needed for attestation or auditing purposes. Examples may include e-mails, screen shots proving date of registration, acknowledgement letters, etc. Due to the large volume of registrants, public health programs will not have the capacity to prepare such a log on your behalf.

Meaningful Use Resources - The Centers for Disease Control's Immunization Meaningful Use website contains numerous guidance documents for EHR/EMR vendors and providers.

General Questions - Questions about the EHR Incentive Program registration, attestation, eligibility, and other Meaningful Use criteria should be directed to the Centers for Medicare and Medicaid EHR Incentive Program.

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